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How to Obtain Rochester, NY Birth and Death Records

Rochester and Monroe County, New York records can be obtained from the Monroe County Office of Vital records at 111 Westfall Rd., Rm. 147, P.O. Box 92832, Rochester, NY 14692 .Phone: 585 753-5141.Fax: 585 753-5961. Hours are 8:30 a.m. – 4:30 p.m. (Monday through Friday)

Birth Certificate: You may obtain your own record. However, only parents-of-record or a legal guardian with a court order may obtain someone else’s record. All others must present a notarized letter of permission from an authorized person.

Death Certificate: Only a surviving spouse, parent, child or attorney for the deceased or someone making a claim against the deceased is automatically entitled to a death certificate. All others must provide documentation of need for the record or present a notarized letter of permission from an authorized person.

Certified Copies (with Raised Seal) of Birth or Death Records can be obtained either in person, by mail, via the Internet or over the phone using a credit card. In-person requests require that an application form be completed and proper ID presented (driver’s license, work or school photo ID).

To request a Birth Certificate by mail, include the following information in your letter:

• Birth name, date and place of birth
• Father’s name and mother’s maiden name
• Your relationship to the person of birth
• What the record is needed for
• $30 (per copy) check or money order, payable to “Monroe County. “

To request a Death Certificate by mail, include the following information in your letter:

• Decedent’s name, date and place of death
• Your relationship to the decedent
• What the record is needed for
• $30 (per copy) check or money order, payable to “Monroe County.”

Requests for a Birth or Death certificate by telephone from an authorized person, using a major credit card, can be placed by calling 585 427-2412. There is an additional $6 processing fee per order for this service.

To order a Birth or Death certificate online, visit Monroe County Vital Records. http://www.vitalchek.com/monroe-county-express-vital-records.aspx

If you need Genealogical records, download the following documents or contact our office at 585 753-5137 to obtain our Genealogical Application Package.

• Genealogical Application Form (38k PDF) http://www.monroecounty.gov/p/health-GeneaologicalResearch.pdf

• Genealogical Information Sheet (43k PDF) http://www.monroecounty.gov/p/health-GenealogicalResearchInstructions.pdf